Rules and Regulations

Examinations

The University has a well-defined rules and regulations for Examinations complying all necessary dictates led down by central and state affiliating and accrediting bodies of higher education. Since its inception, the University implemented the followings:

• The Semester based academic activities with Continuous Internal Assessment (CIA) for Undergraduate (UG) and Postgraduate (PG) Programmes.
• Outcome-based learning approach in accordance with the National Higher Education Qualification Framework (NHEQF).
• Outcome Based Evaluation using Bloom’s Taxonomy to assess student’s level of learning
• Application of Computer based Examination Data Processing System.

Semester System

• Semester means the duration of an academic period normally consisting of 90 working days and applies to all programs of study that are conducted in the semester system.
• There shall be two semesters in an academic year, i.e., Odd Semester (July to December) and Even Semester (January to May).
• The summer term lasts for five weeks during the summer break. During this period, students can engage in internships, apprenticeships, or work-based vocational education and training, particularly those planning to exit after completing two or four semesters. Additionally, regular courses may be offered in a fast-track mode during the summer, allowing students to take extra courses or catch up on any outstanding coursework.
• The schedule of academic activities for each semester, which is approved by the Academic Council, includes continuous internal evaluation timelines, dates for end-semester examinations, and the publication of results. This schedule is detailed in the Academic Calendar for the semester.
• The Undergraduate degree (UG) programme i.e., BA / BSc / BCom / BBA / BCA (Honours and Honours with Research) is of 4 years or 8 semesters. However, students wishing to pursue a 3-year UG program may choose to exit after completing the third year or 6 semesters (Sem 1 to Sem 6).
• The Postgraduate degree (PG) programme i.e., MA /  MCom  / MCA is of two-year duration divided into four semesters (Sem 1 to Sem 4).

Assessment Process

The assessment process of each semester is consisting of two distinct components, Continuous Internal Assessment (CIA) and End Semester Examinations (ESE).

Continuous Internal Assessment (CIA) 

• Continuous Internal Assessment (CIA) means the assessment based on continuous evaluation of students by means of written tests, assignments, presentations, seminars, tutorials, laboratory assignments, term papers etc. during an academic period.
• In general CIA comprises 40% of the total weightage of each paper. 
• In UG, a minimum of 70% of total CIA marks will be allotted for the written form of tests and 20% of CIA marks will be allotted to other form of tests. The rest 10% of total CIA marks are reserved for attendance.
• Each school will inform the students about the modalities of CIA  and weightage attached to its components at the beginning of each semester.
• The CIA will be coordinated by the respective schools in coordination with the Controller of Examination.
• The Dean’s decision on the evaluation segments CIA is final. Students seeking clarification on their grades should consult with the concerned faculty or the Dean’s office within a week of receiving their grades. Faculty members will provide periodic feedback on student performance through written comments on answer sheets or individual meetings.
• The Dean of the concerned School will send the CIA evaluation marks to the Controller of Examinations within the specified timeframe.
• All evaluated coursework, except the end-semester answer scripts, will be returned to students promptly.

Lab Courses

Lab courses are evaluated based on attendance, assessment of assigned tasks, and an end-semester test or viva voce. The weightages for these evaluation components are outlined in the following table.

• The methods of evaluation under “Assessment of tasks assigned,” including its components and their respective weightages, will be published by the relevant department at the beginning of each semester.
• The end-semester test for a lab course may be evaluated based on criteria specified in the question paper. These criteria include:

• Organization of the experiment
• Conduct of the experiment and accuracy of the results
• Extent of completion
• A comprehensive viva voce to assess the overall understanding of the subject

Industry Training / Mini Project / Industry Program

• At the end of their second year, students are required to participate in a “Summer Internship” lasting 4 to 6 weeks with an organization. 

• Minor project is conducted during the 6th semester and can be completed individually or in groups, either on campus or off campus with necessary permissions. 

• There will be Review 1 (20%),  Review 2 (20%) and Final Review (60%) to assess the progress of Industry Training / Mini Project / Industry Program. 
• The end-semester assessment consists of the following components:

• Project implementation: 40 %
• Seminar presentation: 20 %
• Viva voce examination: 20 %
• Project documentation: 20 %

• Students who receive an ‘F’ grade for the minor project must re-enrol for it in subsequent semesters.

Non – Credit Courses Evaluation

• The performance evaluation for non-credit courses will be conducted by the responsible authorities, who will communicate the grades to the School Dean. The Dean will then forward these grades to the Controller of Examinations.

End Semester Examinations (ESE)

• End Semester Examinations are to be held ordinarily at the end of the concerned Semester i.e., in the month of November and December for Odd Semester and May and June for Even Semester respectively.
• Depending upon the course requirement, the nature of the exanimations may be either theoretical, practical or combination of both.
• The end semester examinations are designed to comprehensively assess the knowledge and understanding that students have gained throughout the course. These examinations hold significant importance in the overall evaluation process. To ensure a balanced and fair assessment, the end semester examinations will carry a weightage of 60% of the total grade for each course. These examination papers cover a broad spectrum of the course content, ensuring that they align with the learning outcomes specified at the beginning of the semester. Students are encouraged to approach these examinations with diligence and thorough preparation to achieve academic success.
• End-semester examinations for theory courses, typically lasting three hours, will be conducted by the University. Arrangements for these examinations will be made by the Examination Department.
• In the end-semester examinations, students will be tested on the entire syllabus of the courses.

Rules for Examinations

• Entry into the Examination Hall will be allowed only on production of Admit Card.
• No entry will be allowed 15 minutes after the commencement of examination without the written permission of Controller of Examinations. But any such permission will be given only during the first 30 minutes after commencement of the examination.
• No student will be permitted to submit the answer script before the completion of the first 2 hours of the examination.
• Temporary exit will not be permitted before one and half hour and the last 30 minutes of the commencement of the examination.
• No student will be allowed to keep mobile phone in his / her possession or any other electronic devices (except calculator, if permitted) during the time of examination.
• Instructions on the Admit Card / Answer booklet and other related examination rules are to be strictly followed.
• The rules for conducting examinations may be different if the examinations are held online or in blended mode of evaluation. Rules for such examination/s will be communicated separately.

General Rules and Regulations

Students’ Attendance

• Minimum 75% of Class attendance is compulsory to appear for End Semester Examinations.

Eligibility for Appearing in the End-Semester Examinations

• A student must have required attendance as stated above in details.
• If the student does not fulfil the attendance requirement, as mentioned, he/she will be debarred from appearing for the End Semester Examinations.
• A student must pay the semester fee (including the examination fee) by the notified last date.
• Students will be required to submit the examination form for the arrear papers (if any) and also the examination fee for the arrear papers.
• Student who has any disciplinary charge against his / her name may not be permitted to appear for the End Semester Examinations.
• Fulfilling the above criteria, Online Admit Card will be issued to the students through student portal of Official Website of the University.

Eligibility for Promotion

• All the students will be eligible for promotion subject to the fulfilment of the requirement of minimum attendance as stated earlier.
• A student must pass in at least 50% of all the papers/obtain 50% of total Credits in the Academic Year to be eligible for promotion in the successive academic year.

Marks

• Each Course, 40% will be considered pass grade
• In the End Semester Examinations, a student must get minimum 40% on course and both CIA and ESE combined should get 40% to pass the grade. 
• There will be no pass grade for the Continuous Internal Assessment (CIA).
• If a student fails to get 40% in the ESE, S/he will appear for arrear exam only for the ESE in the subsequent Odd/Even Semester. The CIA marks will remain as it is.

Registration for End Semester Examinations

• The University will issue a notification inviting students to register for the end-semester examinations.
• Students who are registered with the University and those applying for registration can apply to appear for the end-semester examinations, provided they meet the eligibility criteria outlined in clause.
• Admit cards will be issued to all eligible candidates for the relevant examinations and specified courses. Students without a valid admit card may not be allowed to take the end-semester examinations.
• Students who receive an ‘F’ grade in any course may register for the end-semester examination of that course in a subsequent semester when it is offered again, within the maximum time allowed for completing the program. The in-semester assessment marks from the last attended semester will be retained.
• Students receiving an ‘NP’ grade in non-credit courses must re-register for the course in the appropriate semester of the next academic session.
• When a student re-registers for the end-semester examination of a course, the higher grade of the two (old and new) will be used for calculating the SGPA and CGPA.

Examination Conduct and Results

• The University will conduct the end-semester examinations according to the applicable regulations on dates specified in the Examination Calendar. 
• The University will declare semester results and provide students with their grade sheets within 30 working days. It can be extended to 45 days on unavoidable circumstances.

Withholding of Results

The University may withhold a student’s results for any or all of the following reasons: [list of reasons would follow, though not specified in the prompt].

• S/he has not paid his/her dues.
• There is a disciplinary action pending against him/her.
• S/he has not completed the formalities for University Registration according to the requirement of section 8 of these Regulations.

Guidelines Regarding Penalties for Breach of Discipline during University Examinations

• In the Examination Hall the candidate shall be under the disciplinary control of the Invigilator, and he/she shall obey the instructions of Invigilator. No candidate shall use unfair-means or indulge in disorderly conduct or malpractice during, or in connection with the examinations.
• Any student in possession of mobile phone, cog sheets, etc., or engaged in blatant copying or passing Answer Script to his / her neighbour will face RA (Reported Against). In such a case, the Invigilator will instantly confiscate the unauthorized material(s) from the concerned student, and immediately report the same to the competent authorities for further necessary action.

Review of Answer Scripts

• Immediately after the publication of results, the students will be duly notified both on the University website (www.uup.ac.in, as well as on the University Notice Board about how to apply for ‘Review of Answer Scripts’.
• Review is offered for both Regular and Arrear Papers. No Review is offered for Supplementary Examination Papers, nor for Practical Papers, Project Papers, Assignments and Field Work.
• A candidate appearing at End Semester Examination may apply to the Controller of Examinations (COE) for Re-examination of his / her Answer Script(s) of an Examination.  Such Application for review including payment of fees, will only be done in online mode using the University website (www.xup.ac.in) through student’s login.
• Such application for Re-examination (UG and PG) shall be restricted to a maximum half the number of Theoretical Papers of that Semester only.

Arrear Examination

• An Arrear Paper is one in which a student fails to secure the minimum Qualifying Marks (40% in End Semester Examination (ESE) and 40% combining Continuous Internal Assessment (CIA) and End Semester Examination (ESE) for all UG/PG Courses). Arrear Paper may arise either through failing to obtain minimum qualifying Marks or absence in Semesters 1 – 8 (in case of (UG) and Semesters 1 – 4 (PG) Examinations. Such Arrears will be indicated in the Semester Mark sheets.
• A student will be permitted to appear for an Arrear Paper in the next appropriate Semester.
• A Composite Paper has two components, Theory and Practical. A student has to pass in both, separately. However, s/he will have to appear in the next appropriate Semester for an Arrear Examination only for the part (Theory/Practical) in which he/she has failed or had been absent.
• Application to sit for Arrear Papers, including payment of the requisite fees, will be an online process using the University website (www.xup.ac.in) through student’s login.
• The University will conduct arrear examinations for students with an ‘F’ grade at a different time, as specified in the Examination Calendar or as notified. These students must register for the exams

Supplementary Examinations

• A Supplementary Examinations will be held students of the –
• UG Course, who have Arrear Papers only in Semesters 5 and 6 ( have ‘F’ grades in courses from 5 and 6 semesters), provided there are no Arrear Papers from Semesters 1  and 2. The Supplementary Examinations will be held after the publication of Semester 6 (in case of UG) Results.

• Students with only one ‘F’ grade in a semester other than the last two semesters and no ‘F’ grades in the final two semesters.

• PG Course, who have Arrear Papers only from Semesters 3 and 4, provided there are no Arrear Papers from previous Semesters 1 and 2. The Supplementary Examinations will be held after the publication of Semester 4 Results.

• Supplementary Examinations will typically be held within a month after the even Semester results are announced.
• Students who fail to secure 50% of the credits offered in the final semester are not eligible for Supplementary Examinations. However, this does not apply to students who missed end-semester examinations due to exceptional circumstances such as serious illness and hospitalization or the death of immediate family members (limited to father, mother, and siblings).
• Students with ‘X’ grades only in the last two semesters may participate in a Tutorial Program during the semester break after the final semester exams. Separate fees will be charged for the Tutorial Program.
• Students who do not pass any course during the Supplementary Examinations must apply using the prescribed format and take the End-Semester Examination for those courses when scheduled by the University in subsequent relevant end-semester examinations

• Application to sit for Supplementary Examinations, including payment of the requisite fees, will be an online process using the University website (www.xup.ac.in) through student’s login.

Grading System: Course Types and Grading

• Graduate programs offer two types of courses:

• Graded Courses: Most courses fall into this category, where students are assessed and assigned grades.
• Pass/Non-Pass Courses: For certain courses, students must earn a ‘P’ grade to qualify for the degree.
• At the end of each semester, students receive a final letter grade for each graded course, which is then converted into a grade point. The relationship between percentage marks, letter grades, and grade points is detailed in the following table.

• Outstanding – Demonstrates exceptional knowledge of the subject matter, a thorough understanding of issues, the ability to synthesize ideas, rules, and principles, and possesses extraordinary critical and analytical skills.

• Excellent – Exhibits sound knowledge of the subject matter, a thorough understanding of issues, the ability to synthesize ideas, rules, and principles, along with strong critical and analytical skills.
• Very Good – Shows sound knowledge of the subject matter, excellent organizational ability, the capacity to synthesize ideas, rules, and principles, critically analyze existing materials, and originality in thinking and presentation.
• Good – Displays a good understanding of the subject matter, the ability to identify issues and provide balanced solutions to problems, and possesses good critical and analytical skills.
  • Average – Demonstrates an average understanding of the subject matter, limited ability to identify issues and provide solutions to problems, and reasonable critical and analytical skills.
• Pass – Possesses adequate knowledge of the subject matter to progress to the next level of study and reasonable critical and analytical skills.
• Fail – Shows poor comprehension of the subject matter, poor critical and analytical skills, and marginal use of relevant materials. Will require repeating the course.
• For Pass/No-pass courses, students may receive a ‘P’ for passing marks or an ‘F’ for non-passing marks. Additionally, a grade of ‘X’ may be assigned if not permitted to appear for exams.
• A student will receive an ‘X’ grade for a course if they are not allowed to take the end-semester examination due to insufficient attendance.
• Receiving an ‘F’ or ‘X’ grade in any course indicates failure in that course.
• A course is considered successfully completed, and credits are earned if the student achieves any letter grade other than ‘F’ or ‘X’.
• At the conclusion of each semester, students will be informed of their performance in the semester and throughout the program up to that point, including the grades obtained in each course.
• The Semester Grade Point Average (SGPA): From the grades obtained by a student in the courses of a semester, the SGPA shall be calculated using the following formula:
  

• The Cumulative Grade Point Average (CGPA): From the SGPAs obtained by a student in the completed semesters, the CGPA shall be calculated using the following formula:
  
• The CGPA may be converted into a percentage by multiplying CGPA by 10.
• The Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) will be rounded to two decimal places and recorded as such. For official purposes, only these rounded values will be utilized.
• Students who achieve a CGPA of 7.5 or above in the first six semesters may opt to undertake research in their fourth year.